Privacy Policy

The African Energy Chamber Privacy Policy

 

THIS PRIVACY POLICY IS SUBJECT TO THE TERMS AND CONDITIONS ON THIS WEBSITE. BY CONTINUING TO USE THIS WEBSITE, YOU AGREE TO THE TERMS AND CONDITIONS SET OUT IN THIS PRIVACY POLICY. PLEASE NOTE THAT BY SUBMITTING INFORMATION VIA THIS WEBSITE, YOU CONSENT TO THE COLLECTION, COLLATION, PROCESSING AND STORING OF SUCH INFORMATION AND THE USE AND DISCLOSURE OF SUCH INFORMATION IN ACCORDANCE WITH THIS PRIVACY POLICY. WE RECOMMEND THAT YOU READ THIS PRIVACY POLICY TOGETHER WITH OUR TERMS AND CONDITIONS PRIOR TO SUBMITTING INFORMATION TO THIS WEBSIT

1. INTRODUCTION

The African Energy Chamber (“AEC”) recognises the importance of privacy and the protection of personal information provided to it and is dedicated to the safeguarding and preservation of such information.

This privacy policy’s main function is to explain to the user how AEC collects, uses and disclose personal information or data when you use our service and the choices you have associated with that data. It contains information regarding the rights of natural and juristic persons to whom personal information relates (data subjects).

AEC may amend this Privacy Policy and reserves the right to do so, at any stage, without prior notice or consent.

The provisions as set out in this Privacy Policy are in conjunction with the provisions as set out in the Terms and Conditions of our website as set out above.

2. CONSENT

AEC obtains consent when the data subject provides us with personal information on our website, this includes, but is not limited to, data subject’s name, surname, contact number and email address. The AEC will obtain consent if we ask for the data subject’s personal information for a secondary reason.

3. COLLECTION OF INFORMATION

AEC collects personal information through one of the following means:

  • When a data subjects contacts AEC or requests information or services;
  • AEC provides services to data subjects;
  • Persons applying for job opportunities at AEC;
  • When persons use AEC’s websites or engage with AEC through social media.
  • AEC may collect the information directly from a data subject or from third parties.
  • The interaction with AEC on the website will result in the collection of information regarding the person’s activities on the website. Similarly, when anyone engages with the AEC on any other social media platforms.
  • When engaging with clients on matters, AEC will naturally be exposed to and collect personal information which includes the data subject’s name, contact details, financial information as well as information regarding the matters that the firm assists them with.
  • As part of its recruitment processes, AEC collects information from graduates and employment applicants. This information includes educational information as well as employment history. By enquiring regarding employment opportunities at AEC or applying for employment, applicants are deemed to provide their consent to AEC’s processing of their personal information for recruitment purposes, which may include screening as well as background and reference checks.

4, BASIS AND PURPOSE FOR PROCESSING PERSONAL INFORMATION

AEC may process and use personal information:

  • To deliver the services the data subject requires, in order to provide and maintain our service;
  • For research purposes;
  • To notify the data subject about changes to our service;
  • To allow the data subject to participate in interactive features of our service;
  • To provide customer support;
  • To gather analysis or valuable information so that we can improve our service;
  • To monitor the usage of our service;
  • To detect, prevent and address technical issues;
  • To provide the data subject with news, special offers and general information about other goods, services and events which we offer that are similar to those the data subject have already used or enquired about unless the data subject have opted not to receive such information;
  • Demographical and statistical information about user behaviour may be collected and used to analyse the popularity and effectiveness of this website. Any disclosure of this information will be in aggregate form and will not identify individual users;
  • If the data subject subscribes for data, news, announcements, alerts or any such information to be emailed from the website. The data subject’s details shall be contained on our database until such time the data subject chose to unsubscribe from this service.
  • Marketing and promotion of AEC’s services;
  • Providing and improving services to clients;
  • Improving users’ experience when using AEC’s websites;
  • Communicating with persons for AEC’s internal purposes;
  • Enabling AEC’s internal operations; and
  • Exercising and defending legal rights.

5. DISCLOSURE OF PERSONAL INFORMATION

Personal information will not be sold to third parties or provided to direct marketing companies or other such organizations without the data subject’s permission.

AEC may release personal information or disclose it to third parties in certain circumstances. These include, but are not limited to:

  • if AEC is required or authorised to do so by law or a court order;
  • In order for AEC to enforce its rights;
  • In order for AEC to provide services to its clients.
  • Third parties who provide research services to AEC or its clients;
  • Government authorities and registries, organs of state, regulators, courts, tribunals and law enforcement agencies.

6. TRANSFER OF PERSONAL INFORMATION

Personal information collected by AEC may be transferred to persons in other countries. Those countries’ laws might not protect personal information in the same way or on the same level as the law in the data subject’s country.

Your data may be transferred to, and maintained on, computers located outside of your state, province, country or other governmental jurisdiction where the data protection laws may differ than those from your jurisdiction.

Please note that we may transfer data, to the locations of our third-party service providers’ servers and process it as required or necessary.

The data subject’s consent to this Privacy Policy followed by your submission of such information represents your agreement to that transfer.

AEC will take reasonable steps to ensure that your data is treated securely and in accordance with this Privacy Policy and no transfer of the data subject’s data will take place to an organization or a country unless there are adequate controls in place including the security of your data and other personal information.

7. RETENTION OF PERSONAL INFORMATION

AEC will retain the data subject’s personal information, content and data only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use your data to the extent necessary to provide our service and for research and to comply with our legal obligations, resolve disputes, and enforce our legal agreements and policies.

8. COOKIES

AEC may use cookies and similar tracking technologies to track the activity on our service and hold certain information.

Cookies are files with a small amount of data which may include an anonymous unique identifier. Cookies store information regarding website visitors. Cookies are sent to the data subject’s browser from a website and stored on the device. Tracking technologies also used are beacons, tags, and scripts to collect and track information and to improve and analyse AEC services provided.

The data subject can instruct its browser to refuse all cookies or to indicate when a cookie is being sent. Some portions of AEC’s services may not be provided or the data subject’s experience on the site may be diminished if the data subject chooses not to accept cookies.

9. DIRECT MARKETING

AEC may send marketing and promotional communications and material to data subjects. Data subjects may opt out from receiving such communications by contacting AEC at the details provided below or by clicking on the opt-out link that will be contained in the relevant electronic communication.

10. SECURITY OF DATA

To protect the data subject’s personal information, AEC takes reasonable precautions and follows industry best practices to make sure it is not inappropriately lost, misused, accessed, disclosed, altered or destroyed.

11. THIRD PARTY SERVICES

In general, the third-party providers utilised by AEC will only collect, use and disclose the data subject’s information to the extent necessary to allow them to perform the services they provide to us.

Certain providers may be located in or have facilities that are located in a different jurisdiction than either the data subject or AEC. If the data subject elects to proceed with a transaction that involves the services of a third-party service provider, the data subject’s information may become subject to the laws of the jurisdiction(s) in which that service provider or its facilities are located.

Once the data subject leaves AEC’s website or are redirected to a third-party website, the data subject is no longer governed by this Privacy Policy or our website’s Terms and Conditions.

 12. “DO NOT TRACK” SIGNALS

AEC does not support Do Not Track (‘DNT’). Do Not Track is a preference the data subject can set on its web browser to inform websites that it does not want to be tracked. You can enable or disable Do Not Track by visiting the Preferences or Settings page of your web browser.

13. LINKS TO OTHER SITES

AEC’s service may contain links to other sites that are not operated by AEC. AEC has no control over and assumes no responsibility nor any liability for the content, privacy policies or practices of any third-party website, sites or services.

14. DATA SUBJECT RIGHTS

The law might provide data subjects with rights to access, amend or delete personal information that is in the possession of AEC. However, AEC may, in certain instances, legally refuse or decline such requests. If applicable, a data subject may also have the right to object to AEC’s processing of their personal information or to file a complaint with a regulator. If a data subject wishes to exercise their rights, they can contact AEC at the details provided below. AEC may charge data subjects a fee for accessing, amending or deleting their personal information.

Data subjects are encouraged to contact AEC in order to update their personal information as and when necessary.

 15. APPLICABLE LAWS

This Privacy Policy is governed by the laws of the Republic of South Africa, and you consent to the jurisdiction of the South African courts in respect of any dispute which may arise out of or in connection with the formation, interpretation, substance or application of this Privacy Policy.

 16. CONTACT DETAILS

In order to contact AEC for purposes relating to this privacy policy, please contact us using the contact details provided hereunder:

The Compliance Officer
The African Energy Chamber
Suite 24 Katherine & West

114 West Street
Sandton
Johannesburg
South Africa

Telephone: +27 12 432 6000

E-mail: partners@africanenergychamber.com

 

Making a Positive Impact

The AEC collaborates with African and international partners across the government and private sector spectrum, in all areas of the energy industry. What could the AEC do for your organization?

Join today!